Stop struggling with upfront tuition, complex instructor payouts, and fragmented LMS data. We build scalable, audit-ready books for scaling EdTechs and institutions.
EdTech isn't standard retail. If your bookkeeper doesn't understand semester-based revenue deferral, instructor revenue shares, or campus-level profitability, your P&L is fundamentally wrong.
Our complete accounting infrastructure designed specifically for enrollment-driven, multi-course educational businesses.
When a student pays upfront for a 6-month bootcamp, that cash isn't immediate profit. We hold it in liability accounts and recognize it gracefully over the life of the course, keeping your P&L accurate.
Deliverable
Monthly Deferred Tuition Roll-forward Schedule.
We sync your platform data (Teachable, Canvas, Kajabi) directly with your clearing accounts. We match gross course sales, deduct exact processing fees, account for student refunds, and record the net bank deposit.
We map your Chart of Accounts using tracking categories. Hosting costs, instructor fees, and marketing spend are attributed directly to the specific course, cohort, or physical campus they belong to.
Outcome
You finally know your real Gross Margin percentage per course.
EdTech relies heavily on variable instructor pay (e.g., 30% of course sales, or pay-per-completed-student). We audit these calculations, accrue the liabilities correctly, and ensure payouts match the underlying data.
We run a disciplined close. Bank reconciliations, tuition accruals, payroll mapping, and platform fee adjustments are locked down. You receive a clean Financial Reporting Pack by Day 7.
We integrate seamlessly with the LMS, billing, and payroll engines that power top educational companies.
Weeks 1-2
We audit your current accounting instance. We map out your enrollment channels, check your Stripe/LMS integrations, and restructure your Chart of Accounts with Course-level tracking categories.
Weeks 3-4
If you have messy historical data, we fix it. We tie out your bank balances, fix opening retained earnings, and build your initial deferred tuition waterfall schedules.
Month 2 Onwards
We enter our steady rhythm. Daily transaction coding, instructor payout management, and our strict 7-day month-end close delivering your Course Profitability P&L.
Get an elite finance function for the fraction of the cost of a full-time Controller.
For single-course creators or early EdTechs.
Starts $699/mo
Full accrual accounting for scaling platforms.
Starts $1,499/mo
Confirmed in writing
One-time sprints to fix historical mess.
Custom /project
Stop worrying if your enrollments match your bank deposits. Get EdTech-native financial operations today.