SaaS finance breaks where most bookkeeping stops. Disconnected systems. Misstated revenue. Metrics that don’t tie back to the numbers. We fix that at the root.
For a restaurant or a law firm, a standard P&L is sufficient. For a SaaS business, it is not even close. Here is where generalists get it wrong.
Every service below is designed specifically for subscription models, deferred revenue, MRR reporting, and the standards that govern recurring revenue businesses.
Your SaaS business generates financial events continuously. We run your full bookkeeping cycle inside QuickBooks Online, Xero, or Zoho Books — built on a SaaS-native chart of accounts, not retrofitted from a generic template.
Deliverable
Reconciled ledger, trial balance, month-end pack.
A disciplined close process is the difference between reactive and controlled finance. We run a structured, deadline-driven close covering every journal entry, accrual, prepayment, and reconciliation.
Deliverable
Month-end pack (P&L, Balance Sheet, variance highlights) delivered within 5–7 days.
If you are preparing for a Series A or B, investors will find what you haven't fixed. We fix opening balances, resolve misclassifications, and reconcile prior periods fully.
Deliverable
Clean trial balance, migration mapping doc, reconciliations.
We design a SaaS-native COA from the ground up: subscription revenue separated from professional services, cost of revenue structured to produce true SaaS gross margin.
Deliverable
COA + mapping guide and starter templates.
Under ASC 606, revenue can only be recognized as performance obligations are satisfied. Every annual prepayment creates a deferred revenue balance that unwinds monthly. We manage this systematically.
Deliverable
Deferred revenue schedule + journal entries.
For SaaS companies on enterprise pricing, AR management is revenue management. We issue invoices, reconcile payments, send customer statements, and handle reminder flows.
Deliverable
AR ageing, collection tracker, standardized invoice templates.
SaaS cost structures are vendor-heavy (AWS, Stripe, Twilio). We standardize your vendor file, process invoices, batch them, and ensure they are coded correctly to COGS vs OpEx.
Deliverable
AP ageing, vendor master clean-up.
We advise on payment timing, batching, and controls to protect your cash position and prevent unauthorized payments. (Note: We do not execute client payments directly).
Deliverable
Payment run checklist and approval flow.
We reconcile payroll liabilities and post journals with correct functional cost allocation across S&M, R&D, and G&A. (We do not file payroll taxes).
Deliverable
Payroll reconciliation reports, clean payroll ledger.
When auditors or investors arrive, we prepare the complete working papers pack in advance: reconciliations, schedules, and documents ready for review.
Deliverable
Auditor pack (working papers) and Q&A responses.
Under ASC 350-40, qualifying internal-use software development costs should be capitalized. We maintain the asset register and execute monthly depreciation/amortization entries.
Deliverable
Asset register + monthly depreciation entries.
FX booking, revaluation, realized/unrealized FX P&L, and multicurrency bank/gateway reconciliations (Stripe, PayPal, Wise).
Deliverable
FX revaluation report and journal entries.
Establish and automate accrual schedules, prepayments, and monthly adjusting journal entries to ensure your P&L reflects economic reality, not just cash timing.
Standard P&L by segment, cash flow summary, KPI dashboards, burn analysis. Built for founders and boards.
Deliverable
Monthly MIS pack + single-page executive summary.
Short-term rolling cash forecast accounting for actual timing of collections, payroll, and vendor schedules. Includes scenario analysis.
Deliverable
13-week cashflow model + scenario snapshots.
Setup and monthly tracking of industry-specific KPIs (CAC, LTV, Gross Margin by SKU/segment).
Deliverable
KPI dashboard + methodology doc.
SOPs for invoice intake, approvals, reconciliations, and backup retention.
Deliverable
SOP pack + one-page cheat sheets.
Advice on role permissions, user provisioning, and limited access across your financial stack.
Deliverable
Access matrix + recommended role definitions.
2–3 week diagnostic that finds quick wins and risk issues before due diligence.
Deliverable
Health check report with prioritized fixes.
Reusable rules library for auto-coding and exceptions management.
Remote training sessions, recorded modules, and QA tests for your internal bookkeepers on SaaS specifics.
Rapid cleanups for buyers/sellers prior to Due Diligence. Cleaned dataset + P&L/BS aligned to buyer requirements.
Monthly strategic support, supervision of bookkeeping, liaising on financial strategy, pricing architecture, and fundraising preparation.
Explore CFO ServicesWe do not operate in proprietary black boxes. We work inside the platforms your team already uses.
Day 0–3
Discovery call to understand complexity. Definition of scope, signing of NDA, DPA, and Service Agreements. Secure collection of access credentials.
Day 3–10
Trial balance review, bank vs books mismatch check, fixing opening balances, and SaaS Chart of Accounts optimization.
Ongoing (Core Service)
Daily/weekly transaction categorization. Month-end close by Day 7. Bank recon, revenue recognition, FX adjustments, and strict Senior Review Layer validation.
Monthly
Creation of P&L, Balance Sheet, Cashflow, and KPI dashboards. Client review meeting to present insights and red flags.
As Needed / Ongoing
SaaS subscription accounting, cashflow forecasting, automation projects, and continuous improvement of SOPs.
SaaS finance isn't one-size-fits-all. We price clearly, upfront, and before you commit.
No pressure. No generic pitch. Just clarity.
Free
For Early-Stage SaaS (Pre-rev → ~$3M ARR)
Starts $479/mo
Confirmed in writing before commit
For Scaling SaaS (Series A+)
Starts $1499/mo
Historical clean-up, Fast Lane audits, M&A prep, or Virtual CFO.
We believe strong engagements start with clear boundaries. Defining what sits outside our scope avoids confusion and protects both sides.
Every QEPEX Books engagement begins with three foundational legal agreements executed before any access is granted.
Get clarity, control, and the right support — all in one place. Focus on growth while we handle the rest.